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Define

Develop and sketch a range of solutions. Test and validate initial ideas

Define user needs

The activity of defining user needs through user stories provides a narrative framework that allows service planners to delve into the motivations, goals, and pain points of users. By articulating user needs within the context of real-life scenarios, it is possible to gain a deeper understanding of user experiences.

⏱ Suggested time = 2+ hours
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Activity worksheet

Define user needs

Tips to complete activity

We create user stories to bring together insights we have gained from user research. To complete this worksheet you will need to have completed some user research or have a prior understanding of your users.

The clue’s in the name! We are creating stories. These are based around fictional persons who bring to life key insights from our research. We will tell a story about who they might be, what they need and why. This helps us to empathise with them and clarify what we need to help them to do.

  • Consider people relevant to your problem and start to spot variations and similarities relevant to their situation and needs. For example if you are focusing on redesigning a drop in service, you might identify themes that show variations such as:
    - Situation
    Asylum seekers in initial accommodation, asylum seekers recently dispersed, not aware of service, existing client
    - Demographic
    Gender, age, skills, confidence
    - Needs
    Digital skills, language skills, mobility & health needs
  • You will likely benefit from having a handful of user stories - there is no set number.
  • Using insights gathered from research is a great place to start.
  • Drawing the person (or finding a photo from Google Images) can sometimes help bring a story to life.
  • Share your user stories and get feedback - check they are capturing the essence of the people you want to help.

Further reading

Generate and prioritise ideas

The activity of generating ideas through creating "how might we" questions helps to reframe a challenge as an opportunity, encouraging ideas to flow more easily. This approach sparks diverse ideation by prompting exploration of various possibilities. Once ideas are generated, prioritisation ensures that the most impactful and feasible solutions are selected for further development. 

⏱ Suggested time = 1-2 hours
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Activity worksheet

Generate and prioritise ideas

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Frame as ‘How might we’ (HMW) questions

  • Be specific and actionable
    Try to write HMW questions that are clear, specific, and actionable. Avoid vague or broad statements and focus on defining a precise challenge that invites creative solutions. (See further reading for help)
  • Frame challenges positively
    Formulate HMW questions with a positive tone to encourage a more constructive and solution-oriented approach during brainstorming sessions.
  • Keep it user centric
    Ensure that HMW questions are rooted in understanding and addressing user needs. Frame challenges in a way that centres around enhancing the user experience or solving a specific user problem.

Generating ideas

  • Involve others
    It can really help to involve others - not only will you get more ideas, but also a diversity of ideas.
  • Create a good environment
    To generate creative ideas it can help to move out of your everyday space. Try to organise any brainstorming at a time of day when people are at their freshest.
  • Quantity not quality
    To avoid getting stuck it’s helpful to focus on generating lots of ideas. This is also about trying to get beyond the most obvious ideas to tap into innovative solutions. Crazy Eights in one such simple way to help a group of people do this. (See further reading)
  • Use creative prompts
    Using prompts can stimulate creative thinking and encourage participants to explore ideas from different angles.
    Try using any of the following (there’s many more!):
    - Reverse Thinking
    Consider the opposite of your intended solution or goal. How might you achieve the opposite effect, and what could be the benefits?
    - The Crazy Idea
    Encourage wild thinking by asking, "What's the craziest idea you can come up with?" Often seemingly ‘silly’ ideas end up giving us insight and sparking others.
    - Extreme User Personas
    Create extreme user personas, such as a child or a senior citizen, and brainstorm ideas tailored specifically for their needs. This can help design services that are better for everyone.
    - What If...
    Pose "What if" scenarios to spark imagination. For example, "What if money were no object?" or "What if the laws of physics didn't apply?"
    - Random Word Association
    Generate random words and associate them with your problem or challenge. How might these unrelated words inspire new ideas or perspectives.

Prioritising ideas

  • Involve others
    Where possible, involve others in this decision making process.
  • Question assumptions
    Once you have added all ideas to a prioritisation matrix, check understanding with others about why ideas have been placed in different quadrants. The ‘why’ will uncover any assumptions, and also help create consensus.

Further reading

Find inspiration and sketch solutions

In the design process, finding inspiration from established designs, whether they are within the same sector or from diverse sources, provides a valuable foundation for ideation. Sketching serves as a dynamic means of translating abstract ideas into tangible representations, enabling designers to visually explore multiple concepts rapidly. This process not only fosters a free-flowing exchange of ideas but also encourages experimentation and iteration.

⏱ Suggested time = 1-2 hours
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Activity worksheet

Find inspiration and sketch solutions

Tips to complete activity

Find inspiration

  • Before you start any research outline your objectives - what questions would you like to find answers on? E.g. How does a particular product work, or how have they financed a product? Or who uses the product?
  • If doing research online, taking a screenshot of sites can capture a visual picture. Use the worksheet or an online whiteboard such as Miro which can help to arrange and gather your sources of inspiration. Or you might create a research wall in a physical space.
  • Sort your research to start to make sense of it - you might annotate things you like, or cluster examples that are similar. It can also be useful to capture any examples that show what you’d like to avoid.

Sketch solutions

  • Start somewhere
    The most important thing is starting. It might feel a bit awkward at first, that’s okay - you will ease into it as time goes on. Start small, and go from there.
  • Combine your idea(s) with the inspiration you found
    Feel free to mix and match bits of your ideas with the inspiration you’ve found. As the quote goes: “Good artists copy; great artists steal.”
  • Prototype your idea
    When sketching, have a think about what the user would click, and what would be displayed after. Maybe you could sketch an idea showing that.
  • Just enough to test your idea
    You don’t need to aim for masses of sketches, try to keep your goal focused around “what’s just enough that if I showed someone, they would understand?”
  • You don’t need to be an artist
    Ugly is okay, but the words matter - try to stay succinct.
  • Keep iterating on your idea
    Don’t stop after the first sketch, keep going! Have a think about what aspects of different sketches you could merge & what you could tweak.

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