EBE Project planning

The Expert by Experience Project Planning programme supports organisations to develop a project to include people with lived experience. 

Support provided

November 2023

Join us for a 3-week course, designed to help migrant-focused organisations develop a project that includes people with lived experience. Your project might involve setting up an EBE group, recruiting people with lived experience into trustee roles or something else your organisation identifies during the course. 


We have 10 spaces for this course. You must be willing to commit to joining two 2-hour sessions on Zoom and contributing to a short reflective blog on the Refugee Action Good Practice blog, four weeks after the course.


* WEEK 1: Thursday, 23rd Nov, 10:00-12:00 *

Facilitated session on Zoom:

- Intro to EBE & example projects 

- Plan your EBE project with our toolkit

- Share your project & get feedback


* WEEK 2: 27th Nov- 1st of Dec,  Independent working *

You’ll be expected to:

- Develop your EBE project with your team

- Refine your project plan

- 121 support available if needed.


* WEEK 3: Thursday 7th Dec, 10:00-12:00 *

Facilitated session on Zoom:

- Share your EBE project plan

- Pair up & develop your project plan

How to apply 

Please register your interest in joining this course by completing this short Application form by 5th November. We will confirm places and send joining details by 9th November. 

If you have any questions about this opportunity, please get in touch with MonaE@refugee-action.org.uk 

Don't miss out - Apply Here

Organisations involved in July 2023



- Migrant Help



- Refugee Right Hub

- Young Roots

Course feedback and case studies

Read case studies from RAMFEL and Praxis Community Projects who took part in the project in 2022.

"The template was extremely useful and was a very good starting point, and enabled me to thoroughly plan the project, and have a very accessible plan at the end which could be shared with colleagues or funders. The discussions with other similar organisations was also very helpful, just having the space to talk through ideas and find out how other projects were being delivered/designed."
- Ina, Praxis
"The practical planning tools were very useful. Being in a group together makes me feel more accountable and focused." - Participant


Everyone in the cohort develops their own project by working through the EBE Project Toolkit on Miro. Miro is a collaborative white-boarding tool. The worksheets contain prompts to help you develop your project. There are 4 worksheets, each covering a different phase:

  1. Discovery - understand your organisation and clients better
  2. Ideation - develop ideas that include people with lived experience
  3. Prioritisation - prioritise ideas based on impact versus investment
  4. Planning - sketch out a plan to help shape and start your project

View and use the EBE Project Toolkit

If you want to use the EBE Project Toolkit on Miro, you'll need to sign up to Miro, then duplicate the board. If you want to work on paper, here is a print version of the EBE Project Toolkit (PDF). Here is the Refugee Action example project.

EBE Project Toolkit on Miro

Course outline

10 participants joined two online 2-hour sessions (in week 1 and week 3) alongside independent working in week 2.

  • Week 1 - Group session: Intro to EBE work and the EBE Project Toolkit
  • Week 2 - Independent working: Discuss project with internal teams
  • Week 3 - Group session: Share project plans and peer reviews


We want to continue holding space for people doing this work to come together to share and develop good practice. You can sign up to our Meet Up page to stay up to date and join in these conversations on our experts-by-experience channel in the Slack community.

Get in touch

If you have a question about the EBE Project Planning opportunity, please email . We aim to reply within one week.

Email Mona